job Information

Company Profile
Our client is a Japanese forwarding company
Experience
3 years
Salary Range
10,000,000 - 14,000,000
Expires
12/07/2019

Responsibilities

  • Division: Global Forwarding
  • Location: District 03, HCMC
  • Department: Finance
  • Reports to: Accounting Team Leader (Chief Accountant)

 

OVERALL PURPOSE OF THE JOB

  • Review all incoming invoices from 3rd parties and records in Misa, prepare payment request as per company’s guideline in handling of invoices.
  • Monitor due dates of payables and prepare payment request.
  • Handles disputed invoice both IC and 3rd parties
  • Assist vendors on request for account reconciliation.
  • Checks vendor statement of account and follow-up missing invoices.
  • Support in providing data and prepare data for taxation reports.
  • Performs other duties that will be assigned

PRIMARY DUTIES & RESPONSIBILITIES

  1. BOOK KEEPING & REPORTING (50%)
  • Review all incoming invoices from 3rd parties, vendor, shipping agent and post invoices in CW1.
  • Make the input invoice data from CW1 transfer to Misa.
  • Prepare payment request as per company’s guideline in handling of invoices.
  • Record payment voucher in Misa and match off the invoices with payment voucher in CW1.
  • Make the payment on internet banking and follow up with the bank to process the payment on time.
  • Allocate the creditor in Misa.
  • Follow up the Amex card for settlement on time
  • Monitor due dates of payables and prepare payment request.
  • Save the input e-invoices & email in server.
  • Update the bank book for AP transaction.
  • Send SOA for Overseas Agents by emails, follow up payment.
  • Review OP’s inputting data to CW1 system and correct data if needed in a timely & accurately manner.
  • Follow up to collect full original invoices and arrange proper filing documents.
  • Check the correctness of all the invoices and supporting documents according to requirement from Vietnam taxation.
  • Review and reclassify or correct data in system if need.
  • Ensure accounting month closing is on time
  • Support to prepare data for taxation reports
  • Ensure CW1 system is compliant with Group policy and guidance.
  • Prepare the AP confirmation for auditing.
  • Find the documents for Tax auditing (if any).
  • Liaise with other departments, auditors (if any)
  • Performs other duties that will be assigned
  1. ACCOUNTING POLICIES & COMPLIANCES (10%)
  • To check all documents have been obtained approval from authorised person according to DOA and Group policies.
  • Contact and work with other departments/parties for any concerned matters.
  1. MONITORING OPERATION & ANALYSING DATA (20%)
  • Perform monthly reconciliation between Misa and CW1 system.
  • Make the AR & AP analyst ageing report and make the commentary for outstanding.
  • Work with Chief Accountant, Bankers, Auditors, Vendors, Customers for daily/monthly/annually operating tasks.
  1. TAXATION (10%)
  • To check all documents for VAT and FCT reporting and declaration.
  • Prepare monthly VAT and FCT tax declaration
  1. SYSTEM SET UP & ADHOC PROJECTS (10%)
  • Support Chief accountant on build up policies and standard operation process
  • Review and propose for improvement plan for current processes/practices.
  • Support Chief accountant & take part in accounting system/processes implementation & improvement

Requirements

SKILLS ESSENTIAL TO THE JOB

  1. TECHNICAL
  • Strong accounting background, management skills, and organizational skills
  • Sound knowledge in Logistics and Forwarding service and finance analysis
  • Professional skills in CW1 are preferred.
  • Good analytical skills, professional skills in excel and ppt.
  • Fluid verbal and written English communication skills
  1. BUSINESS
  • Ability to lead change
  • Exposure to process improvement and leadership
  1. HUMAN RELATIONS
  • • Good communication skills to work with people

ESSENTIAL PERSONAL ATTRIBUTES

  • Skills in leading, influencing and coaching others
  • Self-management, sound judgment

QUALIFICATIONS REQUIRED

  • Bachelor degree in accounting or finance
  • Minimum 3 years experiences in the same position.

Contact Information

Contact Name
Ms. Ngoc Dzung – Recruitment Consultant
Contact Phone
(028) 71013311 - EXT 107
Contact Email
ess@cxosearch.com
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