- Work with MPM (Internal system – making invoices, clearing payment, organize products and sets, booking into system.
- Office organization (Filing Physical and Electronically)
- Setting up SOPs (Standard Operations Procedures) e.g. Documenting Filing System etc.
- Involvement of new set up of all new office administration procedures
- In charge of Front Line Customer Service Officer, Maintenance
- Adhoc projects involving office management from time to time
Finance Operations (Value Chain)
- Proper filing and Processing e.g. AP/AR according to set up Filing system, working with accountant, ensure proper booking, prepare payment, prepare monthly reports and on Time reporting (sales & financial report – BWA)
- Coordinating and supporting external auditor Firm for year-end assessment
- Writing checks for provision, paying bills, commission payout for Team Partners/ Distributors
- Running errands for office including deposit cash and cheques, etc.
- Taking charge of Stationery and Petty Cash
Support Logistics, Regulatory affairs (Supply Chain)
- Responsible for inventory, checking & reporting. (Balancing, matching QTYs of goods with Value in Finance System)
- Demand Planning and ordering goods, using push delivery system (MPM), plan and estimate sales forecast for next month promotion.
- Support ATIM Law Firm with coordination (if required) for the Product Registration Process / Labeling.
Support Sales & Marketing
- Setting up promotions and mass hotlines for distributors in our internal MPM System.
- Communication with ISS department for dispute on invoice, credit note, clarification of qualification, new promotion
- Dealing with Team Partners / Distributors, answering questions about incentives, points and promotions
- Organizing small meeting with Distributors, for understanding procedures of each new promotion/qualification
- General administration duties involving in office operation such as update price list, update communication board
- Involvement in organizing small events or corporate events together with the Sales Support Department