job Information

Company Profile
Our Client is a multinational company known for nutrition supplements and personal care products.
Experience
5 years
Salary Range
Negotiable
Expires
21/06/2019

Responsibilities

Operations (General)

  • Work with MPM (Internal system – making invoices, clearing payment, organize products and sets, booking into system.
  • Office organization (Filing Physical and Electronically)
  • Setting up SOPs (Standard Operations Procedures) e.g. Documenting Filing System etc.
  • Involvement of new set up of all new office administration procedures
  • In charge of Front Line Customer Service Officer, Maintenance
  • Adhoc projects involving office management from time to time

Finance Operations (Value Chain)

  • Proper filing and Processing e.g. AP/AR according to set up Filing system, working with accountant, ensure proper booking, prepare payment, prepare monthly reports and on Time reporting (sales & financial report – BWA)
  • Coordinating and supporting external auditor Firm for year-end assessment
  • Writing checks for provision, paying bills, commission payout for Team Partners/ Distributors
  • Running errands for office including deposit cash and cheques, etc.
  • Taking charge of Stationery and Petty Cash

Support Logistics, Regulatory affairs (Supply Chain)

  • Responsible for inventory, checking & reporting. (Balancing, matching QTYs of goods with Value in Finance System)
  • Demand Planning and ordering goods, using push delivery system (MPM), plan and estimate sales forecast for next month promotion.
  • Support ATIM Law Firm with coordination (if required) for the Product Registration Process / Labeling.

Support Sales & Marketing

  • Setting up promotions and mass hotlines for distributors in our internal MPM System.
  • Communication with ISS department for dispute on invoice, credit note, clarification of qualification, new promotion
  • Dealing with Team Partners / Distributors, answering questions about incentives, points and promotions
  • Organizing small meeting with Distributors, for understanding procedures of each new promotion/qualification
  • General administration duties involving in office operation such as update price list, update communication board
  • Involvement in organizing small events or corporate events together with the Sales Support Department

Requirements

  • Higher education technical or economic with Bachelor (BoS) degree preferable
  • Cross-functional work experience; Finance and Finance Reporting / Demand Planning / Inventory Management / Logistics, Regulatory affairs
  • Experience in managing, coaching and developing skills of subordinates
  • Excellent experience in Microsoft Office Tools (Word/Excel)
  • Experience in formulating / setting up business-processes (regulations, procedures, working instruction preparation)
  • Skill of working within a team, as well as independently
  • Public speaking / presentations skills
  • Capability to work under pressure and with multiple tasks concurrently

Contact Information

Contact Name
Ms. Thanh Truc – Senior Recruitment Consultant
Contact Phone
(028) 71013311 - EXT 105
Contact Email
ess@cxosearch.com
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CV
(.pdf/.docx/.doc)